Instructions, templates and documents for the Swedish Partnership Programme

Here you will instructions, templates and documents that you need in order to apply, implement and report on your project.

Please note that the documents below may be updated, which means that previous versions will be invalid. Therefore, you should always visit the website to ensure that you are using the latest versions of the documents. Previous versions of the documents (this also includes documents removed from this page) will not be accepted by ForumCiv.

Read more about the programme’s conditions, application process and relevant changes on the Swedish Partnership programme page. 

Programme Guide and Procedures Manual

The Program Guide and the Procedures Manual are main documents in the Swedish Partnership Programme. These documents are of utmost importance to understand the Programme and what principles, processes and routines guide the cooperation between Partner organizations and ForumCiv.

The documents include information and support that are important throughout the whole project process, already before starting with your application.

Read this before you apply

There are some steps that you need to complete before being able to send in an actual application to the Swedish Partnership Programme. The steps are to ensure that your organization fulfil ForumCiv's eligibility and membership requirements and that the application you submit is relevant for the Swedish Partnership Programme.

The process can take some time, so plan ahead to ensure that your potential project is given as good conditions as possible. Step 2 and 3 below can take up to 3 months.
Note that you will this information in detail in the Procedures Manual for Partners.

  1. You have read and understood the requirements under "Before applying for funds" in the Procedures Manual for Partners. 
  2. You are a member of ForumCiv OR have applied for membership by the time of the pre-registration window. 
  3. You have been assessed and approved as eligible by the time of the pre-registration window.
  4. You register for an application window during a pre-registration window.
  5. If you pass the pre-registration assessment you submit an application during the forthcoming application window.

Swedish Partnership Programme

The management of development projects and pre-studies occurs in English. Other languages may be approved in exceptional cases. Contact sokabidrag@forumciv.org in good time before applying for such requests. 

Application Templates

Pilot Partnership Funding

Medium Partnership Funding

Resources and tools

Programme Guide and Procedures Manual

Please read the documents below before starting to write your application. The documents will give you guidance and help you structure your application.

When your project is granted you will sign an agreement with ForumCiv before you requisition funds, i.e. request disbursement of your grant. If you wish to make changes to an on-going project you need to contact ForumCiv in advance.

Agreements between Swedish organizations and ForumCiv

The agreement between Swedish organizations and ForumCiv are always in Swedish. These documents are found on the Swedish website.

Agreements between Swedish and local partner organizations

Swedish and local partner organizations must enter into agreement before funds can be transferred from the Swedish organization to the local organization. A copy of the signed agreement between your organizations must be sent to ForumCiv within one month of signing. The agreement must follow the agreement between ForumCiv and the Swedish organization. Below you will find the required agreement documents in English, Spanish and French.

English


Spanish


French

Requisition documents

Granted funds must be requistitioned before the end of each calendar year according to the approved budget.

The following forms must be filled in and sent to ForumCiv in order for your organisation to receive funds. ForumCiv must always be informed if there are updates to the information in the forms.

Documents that are relevant during the implementation of the initiative

If you wish to make other types of changes, please contact your Programme Officer.

Resources and tools

ForumCiv's tool for assessing organizations' financial and administrative capacity.

Programme Guide and Procedures Manual

After the implementation process has ended it is time to report your project to ForumCiv. If the project has run for longer than 18 months your organization is required to submit an annual report as well before the project has ended. The dates for submitting your annual and final report can be found on the Organization Portal. Reporting is an important part of your project. Incomplete and/or delayed reporting can lead to ForumCiv requiring reimbursement of the grant or parts of the grant.

Please observe that all documents for reporting should signed by authorised signatories, scanned and submitted via the Organization Portal.

Reporting templates (programme period 2018-2022)

Pre-study:

 
Final report:

Reporting templates (programme period 2023-2027)

Annual monitoring:


Final report:


Annexes:

Programme Guide and Procedures Manual

Application windows

SPP's April window

  • Organisations that seek to apply for the April window register their intent on ForumCiv's Organisation Portal during the pre-registration window between 1/1 2024 and 1/2 2024.
  • The actual application is submitted between 25/3 2024 and 1/4 2024.
  • The April window is open for Partnership Pilot Funding with intended start June-July 2024.
  • Advise SPP's Procedures Manual for details on the application process and for recommendations on how much your organisation can apply for. 

SPP's October window

  • Organisations that want to apply for the October window register their intent on ForumCiv's Organisation Portal during the pre-registration window between 1/5 2023 and 1/6 2023.
  • The actual application is submitted between 1/10 2023 and 7/10 2023.
  • The October window is open for Partnership Pilot Funding and Medium Partnership Funding with intended start in January 2024.
  • Advise SPP's Procedures Manual for details on the application process and for recommendations on how much your organisation can apply for. 

Contact your Programme Officer or sokabidrag@forumciv.org for questions.